All Points Mobile Shredding Blog

What Makes Your Office Vulnerable to Data Theft?

4 Key Ways You Might Be Putting Your Business at Risk

Technology has given everyone the ability to work smarter, faster and stay more connected than ever before. But at the very heart of every business are people. And no matter how advanced our digital capabilities become, it’s the workers who make everyday decisions and perform the many tasks that keep companies going. With that comes the one thing that makes all businesses, big and small, vulnerable to breaches—human error. And it’s human error that can make these 4 key vulnerabilities even riskier. Take a look:

1. Scanners & Copy Machines

On any given business day, hundreds of scans and copies are made by multiple employees. And with that, many documents can be left unattended or unsecured, putting company information at risk for theft and breaches. To protect data, many companies require a login and passcode at these machines within their workplace—decreasing the risk of someone without access obtaining private information. Every employee should be assigned their own security logins and instructed not to share their codes with anyone else.

2. Recycling bins

Many data breaches have occurred when the wrong documents have been placed in recycling bins. Paperwork that seems innocuous to workers often contains information that can compromise company security. It’s crucial to have a recycling protocol in place, perform regular training or assign someone in your office to manage which documents can be safely recycled or need to be shredded.

3. Office Clutter

Messy desks and overall office clutter is another way that confidential company information is at risk. Whether it’s sticky notes, inner-office memos and other documents, the more paperwork and files left lying around, the higher the chance of corporate ID theft. Implementing a clean desk policy is one effective step in preventing a breach.

4. Remote Workers

The risk of a data breach from those working remotely is greater now than it ever was before. Employees who have been forced to work from home because of the global pandemic may not be aware of the many ways in which company security can be compromised—including leaving documents around the house, throwing away paperwork that they believe doesn’t pose a risk, emailing documents with sensitive information and more. While many companies have returned to their offices, those that still have remote workers must implement security protocols to prevent the loss of confidential company data.

To ensure your company remains safe from security threats, it’s important to be aware and vigilant of these common risks associated with corporate ID theft and data breaches.

All Points Mobile Shredding can help protect your business by providing secure shredding and destruction, including hard drive and devices. Talk to us today or fill out this form to learn about how we can serve you.

Dawn Connelly

Dawn is the vice president of All Points Mobile Shredding. All Points Mobile Shredding is a family-owned and operated on-site document destruction company that has been serving the Treasure Coast, Palm Beaches, and surrounding areas since 1994.

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