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FAQs

Have you ever needed a service and signed on with a large, well-known organization for convenience, only to end up frustrated and wish you had done more research to find one better suited to your needs? What’s Important in a Shredding Partner? In your search for the ideal shredding company for your business, here are some things to consider.
Is it a local business?
Local matters. Working with a locally owned and operated business will support your community, help create jobs for your friends and neighbors, and contribute to improving public infrastructure. It just makes sense to invest in your community socially and economically.
We all know that family-owned businesses are much more invested in client relationships and the community at large, while the “Big Guys” operations are primarily focused on the bottom line. They work in a high-rise in a distant city. They think of you as a number if they consider you at all.
If your business needs a recurring, scheduled shredding service, you should sign a service contract—but only if you can understand what you’re signing.
The Big Guys are infamous for draining your bank account with hidden fees, such as fuel surcharges, recycling fees, trip charges, and more.
Numerous 5-star online reviews written by real customers can be a good indicator that this company prioritizes customer service and has an excellent work ethic. Also, be sure to ask for references and follow up with them.
Call centers are notoriously frustrating, especially when you are transferred overseas to someone who has no experience working with you and is just following a script. Be sure the company you choose assigns you a local account manager who will get to know your business and customize a shredding plan just for you.

Identity theft is a growing global issue, with thieves constantly seeking opportunities to steal information for fraud. The improper disposal of confidential information can lead to severe consequences for your organization, including financial loss, wasted time, and damage to your reputation.

All Points Mobile Shredding is here to help safeguard your organization from data breaches and identity theft while ensuring compliance with relevant laws. Here are essential tips for maintaining security in your business:

Prioritize Prevention

Prevention is the best defense. Establish a long-term, proactive strategy rather than reacting to identity theft incidents. Reduce security risks by educating employees and closely monitoring access to sensitive information.

Establish Secure Disposal Policies

Create policies and protocols that require secure disposal of all confidential documents. Setting up clear standards helps your team stay on track.

Implement a “Shred-All” Policy

By shredding all documents, you eliminate the risk of human error in deciding what should or shouldn’t be shredded. This consistent approach minimizes vulnerabilities.

Promote a Culture of Security

Train employees on best practices for information security to build a secure workplace culture. Regular education reinforces the importance of data protection.

Use a Certified Shredding Service

Ensure the security of your data with a NAID AAA Certified shredding service. This certification guarantees a thorough, reliable shredding process without loopholes.

Securely Dispose of Electronic Data

Don’t forget electronic records. Destroy hard drives and other electronic media using a secure and compliant method.

All Points Mobile Shredding collaborates with clients to build a comprehensive, secure shredding program tailored to your business. Our services keep your organization compliant, guard against identity theft, and ensure an unbroken chain of custody for sensitive materials. We are committed to safeguarding your information and protecting your reputation.

Every day, sensitive information is casually discarded into trash cans rather than being correctly shredded. The consequences can be severe and long-lasting. Businesses of every size generate documents containing personal and confidential information, which makes secure disposal essential. Your business is responsible for protecting sensitive data and preventing it from falling into the wrong hands.

By partnering with a document destruction provider like All Points Mobile Shredding, your company can stay compliant with the latest legislation and protect the privacy of your employees and customers.

Here is a comprehensive list of documents and materials that every business should securely destroy:

Leadership

  • Strategic Reports
  • Budgets
  • Legal contracts
  • Document drafts
  • Confidential correspondence

Operations

  • Manuals
  • Training information
  • Activity and timesheets
  • Contracts
  • General service information
  • Health and safety documentation
  • Appraisals and product testing

Human Resources

  • Payroll information
  • Performance assessments
  • Applications
  • Disciplinary reports and promotions
  • Medical records
  • Treatment programs

  

 

 Procurement

  • Vendor records and specifications
  • Vendor purchase orders
  • Confidential vendor information
  • Corporate records and pricing

Research & Development

  • Product development documents
  • New product information
  • Reports, formulas, product plans, and tests
  • Specification drawings and plans

Personal Information

  • Social Security numbers
  • Credit card and bank account numbers
  • Home address and telephone numbers
  • Other private and personal information

Accounting

  • Payroll statements
  • Budget schedules
  • Internal reports
  • Supplier and customer information

Sales & Marketing

  • Customer lists and contracts
  • Strategies and pricing information
  • Advertising records
  • Activity sheets and training information

For individuals, securely disposing of personal documents is equally important to protect against identity theft and liability. Always shred items like:

  • Expired credit and debit cards
  • Credit card receipts and statements
  • Unused credit card checks
  • Pre-approved credit card offers
  • Bank account statements and canceled checks
  • Investment and pension statements
  • Paycheck stubs and wage statements
  • Utility bills
  • Retail invoices and tax returns
  • Medical bills and insurance information
  • Expired identification documents (e.g., driver’s licenses and passports)
  • Expired or unused hard drives

Document Destruction Laws: Ensuring Compliance with All Points Mobile Shredding

In today’s regulatory landscape, various laws mandate that documents containing sensitive customer and private information be thoroughly destroyed, not discarded. All Points Mobile Shredding makes compliance with these regulations straightforward and cost-effective by offering confidential and secure shredding services. Below is a summary of fundamental laws that govern the proper disposal of sensitive documents:
Health Insurance Portability and Accountability Act (HIPAA)

The Health Insurance Portability and Accountability Act (HIPAA) is a federal law enacted to protect patient privacy and prevent unauthorized access, breaches, or misuse of private health information. HIPAA sets strict guidelines for the healthcare industry, requiring healthcare organizations to dispose of patient information securely. The U.S. Department of Health and Human Services administers HIPAA, which the U.S. Office of Civil Rights enforces.
HIPAA applies to all organizations or individuals who collect, handle, or retain health-related information. Today, simply discarding health records is unacceptable—secure destruction is required, and there are severe penalties for non-compliance.

All Points Mobile Shredding supports healthcare organizations in maintaining HIPAA compliance by providing certified, secure destruction services for medical records, patient documents, and other sensitive information. Additionally, we offer HIPAA compliance training for you and your staff, helping to ensure that your office understands and follows these critical regulations.

For more detailed information on HIPAA, you can visit the official U.S. Department of Health and Human Services page on privacy compliance at hhs.gov/ocr/privacy or download a summary of the HIPAA Privacy Rule.

The Fair and Accurate Credit Transactions Act (FACTA) requires businesses to securely dispose of any consumer information derived from credit reports to prevent unauthorized access and protect consumer privacy. This means that documents containing sensitive credit data must be destroyed through methods like shredding, burning, or pulverizing.

FACTA compliance is essential for any business handling consumer credit information. Non-compliance can result in penalties and expose businesses to legal risks. 

All Points Mobile Shredding provides FACTA-compliant destruction services, ensuring your business follows the mandated procedures to dispose of credit-related information securely and protect consumer privacy.

The Gramm-Leach-Bliley Act (GLBA) is a federal law that mandates financial institutions protect the privacy and security of customer information. Under GLBA, businesses are required to create and implement a plan to safeguard sensitive customer data, which includes the secure disposal of no longer needed information.

GLBA applies to various entities within the financial sector, including banks, insurance companies, investment firms, and other organizations handling personal financial data. Compliance with GLBA involves several essential requirements:

  • Safeguards Rule: Financial institutions must develop, implement, and maintain a comprehensive information security program to protect customer data.
  • Privacy Rule: Businesses must provide customers with privacy notices explaining their information-sharing practices and giving them the option to opt-out if they do not want their data shared with certain third parties.
  • Disposal Rule: To prevent unauthorized access, GLBA requires secure destruction methods, such as shredding, for any documents containing personal financial information.

 

All Points Mobile Shredding supports businesses in meeting GLBA requirements by offering certified, secure shredding services tailored to protect customer privacy. Our shredding services ensure compliance with GLBA’s strict disposal regulations, minimizing risk and safeguarding your organization’s reputation.

The Sarbanes-Oxley Act (SOX) is a federal law enacted to protect shareholders and the public from corporate fraud and accounting errors. Its focus is on improving financial transparency and accountability within publicly traded companies. One critical aspect of SOX compliance is the secure management and disposal of financial records, as mishandling these records can lead to significant legal consequences.

SOX requires businesses to retain and adequately manage financial documents to ensure accuracy and prevent fraud. To meet these standards, secure disposal of sensitive information is essential, as it helps mitigate the risk of unauthorized access to critical financial data. Non-compliance with SOX can lead to severe penalties, including fines and imprisonment for executives.

All Points Mobile Shredding provides secure shredding services that align with SOX requirements. Our services allow businesses to dispose of financial documents in a compliant, secure, and traceable manner. With our services, you can confidently handle and destroy financial records to uphold the integrity and security of your organization.

The Family Educational Rights and Privacy Act (FERPA) is a federal law protecting student education records’ privacy. FERPA applies to all schools that receive funding from the U.S. Department of Education and mandates that educational institutions handle and dispose of student information securely to safeguard personal privacy.

Under FERPA, educational institutions must allow students and parents to access and review educational records while preventing unauthorized disclosure of this information. When student records are no longer needed, FERPA requires secure disposal methods, like shredding, to prevent unauthorized access and maintain compliance.

All Points Mobile Shredding helps educational institutions comply with FERPA by providing certified, secure shredding services for student information documents. Our services ensure that outdated records are disposed of in a way that meets FERPA standards, protecting student privacy and reducing the risk of data breaches.

While each state’s law has unique aspects, common features include:

  • Consumer Rights: Access to personal data, correction, deletion, data portability, and the right to opt out of data processing for targeted advertising or sales.
  • Business Obligations: Transparency in data collection and processing, data security measures, and limitations on data usage.
  • Enforcement: Typically managed by state attorneys general, with some states allowing private rights of action.

The varying requirements across states create a complex compliance landscape for businesses operating in multiple jurisdictions. This patchwork of laws necessitates tailored strategies to meet each state’s specific regulations. (The Wall Street Journal)

Staying Informed:

Given the dynamic nature of state privacy laws, businesses must stay updated on legislative developments. Resources like the International Association of Privacy Professionals (IAPP) provide comprehensive trackers and analyses of state privacy legislation. (IAPP)

In summary, the evolving state-specific privacy laws in the U.S. require businesses to adopt adaptable and informed compliance strategies to protect consumer data effectively.

Stay Compliant with All Points Mobile Shredding

At All Points Mobile Shredding, we provide secure shredding services that help your business comply with complex privacy regulations across states. Our services protect your organization from penalties, safeguard client and employee privacy, and ensure secure data disposal.

For a tailored compliance plan or to schedule your shredding service, contact us today by phone or complete our online form. We’re here to simplify compliance and support your data security needs.

 

Call Us Today!

(772) 283-4152

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