All Points Mobile Shredding Blog

Top Reasons to Switch Your Office Shredder to Professional Shredding Services

Why Conventional Shredders Just Aren’t Cutting It

A person in a black suit is shown feeding paper into an overflowing office shredding machine and creating a growing pile of shredded paper.

Businesses today are continually faced with new dangers when it comes to information security. Cases of data breaches and corporate ID theft continue to rise and ensuring the security of your company’s confidential data is paramount. Many companies rely on traditional office shredders to dispose of documents they no longer need, but are finding out that this process is not only not the most secure practice, but also, there are numerous reasons why professional shredding services offer many benefits and better security, take a look:

Using an Office Shredder Is Time-Consuming

Traditional office shredders require time and effort from staff on a regular basis. In addition to feeding the paper into the machine, typically one paper at a time, office shredders cannot handle staples and paper clips, so these have to be removed before you can shred. And because these types of machines have limited capacity, they need to be emptied constantly. All of these steps take valuable time out of your staff’s workday, who could be focusing on more important tasks instead of spending hours shredding documents– all of which comes at a cost to your business

Professional shredding services are the ideal solution because they come directly to you at your office and perform the shredding onsite. Professional shredding trucks have the ability to shred large amounts of documents at a time and there’s no need to remove staples or paper clips. And because you are able to witness the entire process, you have the peace of mind that your confidential data is protected.

Office Shredders Are Less Secure

When it comes to your company’s sensitive information, security should be a top priority. Office shredders do not offer the same level of security as professional shredding services. Traditional office shredders are not able to render your company documents permanently destroyed– by design they cannot shred to the same level which means that your company documents could be pieced back together. There have been numerous cases of this scenario that caused major breaches for organizations. Today’s state-of-the-art professional shredding trucks render documents irrevocably destroyed, making it impossible for reconstruction.

Compliance with Federal and State Mandates

No matter what business you’re in, you must follow state and federal mandates when it comes to protecting the privacy of your customers, vendors and staff. These requirements include regulations for collection of information, retention and destruction. If these laws are not followed, businesses risk violations and hefty fines, as well as the damages that come with data breaches. When a breach occurs, your company’s reputation and bottom line are at risk–compliance must be a priority of all businesses.

Professional shredding services help ensure compliance with relevant regulations and mandates. Whether it’s HIPAA for healthcare organizations or FACTA for financial institutions, shredding companies understand these regulations and can assist with helping you remain compliant with your industry-specific requirements.

Environmental Impact

All of us, including businesses, are tasked with doing our part in today’s eco-conscious world–sustainability is a top priority for businesses and consumers alike. Office shredders consume energy and produce waste, contributing to environmental degradation. In addition, disposing of shredded paper creates challenges in terms of recycling and waste management.

Professional shredding companies prioritize sustainability with eco-friendly practices. From recycling shredded paper to minimizing carbon emissions, they are committed to reducing their environmental footprint. By choosing professional shredding over traditional methods, you can help make a positive impact on the planet.

Higher Operational and Maintenance Costs

Office shredders require maintenance, repairs and upkeep. They often break down, get jammed and can cause delays and disrupt employee’s productivity. They also use electricity and take up space in the workplace. Professional shredding services are cost-efficient and do not require any office equipment. And because you’re able to set up a regular shredding schedule with professional shredding companies, you will have regular costs that you can fit into your budget.

All Points Mobile Shredding is a Florida company that was founded in 1994 and has earned the trust of businesses across the state. We’ve earned NAID AAA certification, which is the highest standard set by the information destruction industry. This means that when you partner with us for your shredding and destruction needs, you are assured your business is receiving the best in the industry– your data is protected and your company is in line with compliance regulations. To learn more or to get a quick quote, complete the form on this page or give us a call today.

Dawn Connelly

Dawn is the vice president of All Points Mobile Shredding. All Points Mobile Shredding is a family-owned and operated on-site document destruction company that has been serving the Treasure Coast, Palm Beaches, and surrounding areas since 1994.

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