All Points Mobile Shredding Blog
5 Ways to Prevent Workplace Fraud
Protect Your Company & Your Bottom Line
Although most organizations run background checks and check references during the hiring process, there are still folks who get hired who may have ulterior motives. Once hired, they are working towards the goal of committing fraud, hacking your company’s confidential information or stealing your corporate ID. Here are 5 tips to protect your business and your bottom line against fraud committed by an insider, take a look:
1. Implement regular document destruction schedules
Leaving paperwork and documents that contain sensitive information around for too long is a risk. Always ensure you are destroying documents when they reach their expiration date to protect confidential information.
2. Incorporate an anonymous tip line
An anonymous tip line allows employees to report suspicious activity without the risk. Encourage your staff to say something if they see something by using the tip line.
3. Implement unannounced audits
Unannounced audits of company information and record-keeping, evaluating the potential for fraud in different departments and analyzing data can help to prevent fraud. Audits like these can also help identify red flags and catch fraudulent activities early on before too much damage has been done.
4. Have a document and information retention and destruction policy
Having a strong document retention and destruction policy is a key step in preventing fraud from within your organization. This includes the length of time documents are kept and how often they are shredded. All staff should be trained in the policy and held accountable for their role.
5. Implement a clean-desk policy
A clean-desk policy requires staff to leave their workspace clean and clear of all documents and files that contain sensitive company information. It also requires regular password updates and closing out files on their computer before leaving their desk unattended. This type of policy helps protect data from being stolen or viewed by visitors, other staff members, etc.
Corporate ID theft and business fraud can happen to any company, no matter how big or small it is. Although your hiring process may include rigorous checks, it’s important to implement processes and policies to prevent a breach of any kind. Follow the above tips to reduce the risk of fraud from within your organization.
All Points Mobile Shredding can help with regular shredding and destruction of your business documents and files, as well as outdated hard drive and device destruction. Give us a call today or complete the form on this page to learn more.
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