All Points Mobile Shredding Blog
Your Medical Records Retention & Disposal Process
Is it HIPAA compliant?
Everyone who works in the healthcare industry is aware of the HIPAA law and the regulations associated with it for proper disposal of medical records. The HIPAA privacy protection and destruction mandates are strictly enforced and therefore, it’s crucial that your medical facility follows them to avoid hefty fines and penalties. The top way to ensure your medical records and disposal process is HIPAA compliant is to partner with a licensed and certified shredding provider.
On-site mobile shredding
Working with a reputable shredding and destruction company you can maintain a HIPAA compliance process that will allow you to protect your organization and your patients and staff. Your shredding partner should provide secure collection bins where documents that contain private health information (PHI) and other confidential information can be collected and stored. Once full, your shredding and destruction provider will empty the bins and destroy your paperwork onsite, giving you the opportunity to witness the entire process. A destruction certificate should be provided after each shred, offering you peace of mind that all documents have been permanently destroyed.
Scheduled shredding and destruction
The shredding and destruction company you choose should provide locking, secure bins that cannot be opened by anyone. These bins have a slot to drop documents into and whereby documents cannot be accessed once placed inside. Bins should never be overstuffed. This is a safeguard that ensures that no one can obtain private documents once they’ve been discarded which in turn protects you and your facility against a breach. Your shredding partner should provide regular, scheduled pick ups and destroy all documents onsite. This is a key way to remain compliant with HIPAA laws and other regulations relating to protecting the private information of your patients and staff.
Proper and ongoing training
A key component to your HIPAA compliance is maintaining an ongoing training program to keep all of your staff up-to-date on the regulations and protocols to protect patient privacy. In addition to making compliance training part of your onboarding process for all new employees, your organization should host periodic training sessions and refreshers to ensure that complacency or an easing of protocols doesn’t take place over time.
All Points Mobile Shredding provides HIPAA compliant shredding and destruction to a variety of medical facilities throughout South Florida. We work with our customers to ensure they have a regular shredding schedule, we provide secure, locking document collection bins, on-site shredding and destruction as well as a certificate of destruction with each shred. Give us a call today or fill out this form to get more information.
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