All Points Mobile Shredding Blog
Where Should Your Secure Shredding Containers Be Placed?
Tips on Best Placement in Your Workplace
Once you’ve partnered with a shredding and destruction provider, you will want to ensure that you are placing your secure collection bins in the appropriate locations throughout your workplace. Proper placement of these bins is a key step in keeping your company safe from security breaches and corporate ID theft. Take a look:
Placement in High Traffic Areas Make Compliance Easier
When you think about where to place your shredding collection containers, it is often best to choose a spot that is centrally located that most employees pass through on a regular basis throughout the day. This makes depositing documents into the bin easy and convenient, which encourages your staff members to comply with shredding policies. Placing the containers out of the way, in a storage room for example, is less convenient and therefore less likely to be used by your team.
Multiple Floors Necessitate Multiple Containers
It’s unrealistic to expect busy staff members to travel up and down the stairs or even in an elevator, to place documents into the secure shredding bin. If an employee has to travel out of their way to deposit papers it is more likely that they will simply through them into the trash instead. This one action increases your risk of corporate ID theft and security breaches because trashed documents often end up in the hands of dumpster divers. If you have more than one floor, it is best to have containers for shredding on each floor.
Spread Out Containers Among Departments
If your organization is comprised of multiple departments spread out in a large office space, it’s a good idea to ensure each department has their own secure shredding container. Making it easy to follow your document shredding policies is the best way to ensure compliance and protect your company.
Train Every Employee on Shredding Policies
No matter how many containers you have or where they are placed, secure shredding only works to safeguard your business if every team member is trained. Training should occur on a regular basis—and every new hire should be trained as soon as they begin working for you. In addition, make sure you regularly review your shredding policy to stay up to date with any recent changes to compliance laws.
Protecting your business against the threat of a breach or ID theft can be achieved by making it a team effort. Working together with your staff, placing your collection bins in the appropriate locations throughout your workspace and continuous training are key steps in mitigating risks.
All Points Mobile Shredding is a family owned and operated company located in Stuart, Florida. We’re committed to helping protect your company with secure mobile shredding and destruction. Our shredding trucks come to you and perform all destruction onsite so you can witness the entire process. After each shred, you’ll receive a certificate of destruction for even greater peace of mind. Give us a call today or fill out this form to learn more.
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